If you have a large enough mailbox, you can connect to it via IMAP so that all your emails remain online and Outlook syncs all mail folders with the mail server so they are also available offline. This is the most efficient location to store your emails in and make sure it is available to you everywhere. When you talk about Cloud storage for emails, you are actually talking about a mail server.

Archiving mail to or another online mail archive You can drag and drop messages out of Outlook and into your OneDrive folder. However, since these messages are now located outside of Outlook, searching through them or sorting them as flexible as you could in Outlook is no longer possible. You can then remove them from Outlook to free up space.Īs these messages will be stored as individual msg-files, there is no problem with synchronization whatsoever. When you only want to archive a few emails to OneDrive or Dropbox, you can do so by simply dragging the messages out of Outlook and into the OneDrive or DropBox folder on your computer. Archiving individual messages to OneDrive or DropBox The cloud solutions from Microsoft for email are (free) and Exchange Online (paid and part of Office 365 for Business).īest thing to keep in mind OneDrive is the cloud solution for files, not emails. That said, this doesn’t mean that you cannot use OneDrive ( DropBox or any other Cloud based storage provider) at all for archiving, albeit a bit impractical. Is there really no way I can use all this space to archive my emails to the Cloud?Īs mentioned in the previous tip, due to the size of and the file lock on a pst-file when Outlook is running, synchronizing a pst-file with cloud based storage will result in pretty much a never-ending synchronization cycle and could result in data corruption and even data loss.

I still have lots of space left in my OneDrive and DropBox accounts but not a lot of space left in my mailbox. In a previous tip, you mentioned that it is not recommended to store pst-files within Cloud based storage folders like OneDrive or DropBox.

Microsoft onedrive email update